Why in that order? Methods of Organization

Let’s say you have bad news to pass on to someone. What approach do you take? Do you blurt out the bad news and then run? Do you give a letter and then run? Or do you scuttle up whatever good news you have in order to cushion the blow? Do you consider your timing, delivery, and what other information you have to mitigate the damage?

Welcome to Organization, the simple art of determining what information goes where.

Unfortunately, it sometimes seems like organizing an essay is little more than Paragraphs go here! In all honesty, I blame the 5 Paragraph Essay and the teaching of Transitions. The 5 paragraph essay because it can promote the idea that order doesn't matter: so long as there are three paragraphs addressing the overall topic of the essay, all is well. And Transitions because it takes organization from a significant part of essay writing and turns it into sentences that begin and end paragraphs forced to resemble one another.

Reducing organization to having transitions is kind of like saying there's no difference between a Main Coon, a Sphynx cat, and a Chartreux cat because each one was put in the same funny hat (thank you internet). Each has distinct traits and for accuracy should be recognized individually, as opposed to being just cats in funny hats.

Organization is quite complex. It can be as instrumental in conveying information than any other aspect in a piece of writing because it determines the order the information is presented. It is not enough for information to be there, but knowing where and how to present information influences how later information will be received. Once information is presented, it influences the way other information will be received: how a piece is organized sends messages.

The next step is to make sure your organization sends the right message. For this, I turn to a number of different Methods of Organization. Each method has its own purpose and in turn, conveys a specific message about the information. Not only is it helpful in using these to figure out the order of the paragraphs, but it helps make those pesky transitions easier to write and more fluid because it gives the order purpose.

The methods themselves can be divided into three groups: Sequential, Graduated, and Comparative.

The first, Sequential, deals with the relationship of topics in time:

• Chronological: Organizing events in the order they occurred without considering connections between them.
• Cause and effect: Identifies how one event or situation leads to another.
• Procedural: Identifies specific action to be taken in a specific order.
• Problem to Solution: Explores an issue in detail before exploring ways to resolve it.

The next group is Graduated and deals with information presented in scales from more important to less important, more detailed to less detailed, etc:

• General to Specific: Begins with basic ideas and then explores them in greater detail.
• Familiar to Unfamiliar: Introduces basic, acceptable information before introducing new or controversial topics.
• Climactic: Starts out with simple topics and leads to the most important or exciting detail or information.

Each form of Graduated organization can be reversed. For example, a piece can start out specific and then become more general, etc.

The last group is Comparative and deals with identifying similarities and differences across and between topics:

• Thematic: Organized by distinct topics or ideas.
• Classification: Groups related topics based on similarities.
• Spatial: Identifies the relationship between physical properties.
• Block Compare & Contrast: Explain all of the aspects of one topic before another.
• Point by Point Compare & Contrast: Alternate between specific aspects of two or more topics.

Picking a method of organization can depend on the form and genre of the essay, and its audience, usually dictates what methods are appropriate. There are even situations where an essay will need multiple forms of organization at different times. When considering what methods to use, think of the kind of information you're dealing with. From there, it becomes easier to structure an essay and move from paragraph to paragraph because the form of the essay has a purpose, and transitions become easier to write. 

I like to say that every paragraph has two purposes. The first is to prepare the reader for the next paragraph. The second is to prepare the reader for the rest of the essay. Determining and using methods of organization just helps you figure where and why each paragraph goes where it does.

The Toulmin Model

The Toulmin Model is a way to structure arguments to best understand what the information does, and the relationship each bit of information has with everything else. It helps us to dissect or prepare an argument by demonstrating how each bit of information relates to the claim being made: the model is made up of the following parts:

• Claim: The basic argument being made.
• Grounds: The facts, data, and evidence the claim is based on.
• Warrant: The logical connection between the claim and the grounds.
• Backing: Evidence that establishes the credibility of the warrant.
• Rebuttal: Restrictions placed on the claim,
• Qualifier: Words that denote how certain the claim is, like “probably,” “rarely,” “certainly,” etc. These are made to accommodate the rebuttal.

You'll notice each term has a direct connection with another, even the claim. When forming an argument, or constructing a Toulmin Model, these components are best expressed as brief statements to simply demonstrate the corresponding information, which in turn, shows its relationship to everything else. Here's an example based on the cost of college textbooks:

• Claim: Textbooks are too expensive for college students.
• Grounds: Individual textbooks can be more than a hundred dollars and students need to buy a couple of books for each class.
• Warrant: Students rarely have a lot of money and have to deal with tuition, so several hundred dollars in textbooks strains already limited funds.
• Backing: Increasing tuition costs; delayed graduation rates as students take time off of school to work.
• Rebuttal: Some students have scholarships. Not all disciplines have very expensive textbooks.
• Qualifier: Most textbooks are too expensive for many college students.

The Toulmin Model can be used for any level of argument: fact, definition, value, and policy. The above example is a fact level argument because the grounds and warrant seek to clarify whether or not textbooks are in fact too expensive. Consider it again as a policy level argument. Please note this is all hypothetical!

• Claim: Because textbooks are too expensive for college students, the university bookstore should lower the prices of textbooks.
• Grounds: Individual textbooks can cost more than a hundred dollars and students need to buy a couple of books for each class. The University Bookstore has a considerable profit from other sales.
• Warrant: Students rarely have a lot of money and have to deal with tuition, so several hundred dollars in textbooks further strains their limited funds. With a sizable profit elsewhere, the bookstore can lower textbook prices and still be solvent.
• Backing: Increasing tuition costs. Delayed graduation rates as students take time off of school to work. Profit and income statements of the university bookstore.
• Rebuttal: Some students have scholarships. Not all disciplines have very expensive textbooks.
• Qualifier: Because most textbooks are too expensive for college students, the university bookstore should lower the prices of many textbooks.

As the type of argument changes, the claim naturally changes also, and because the claim changes, the other information has to change to accommodate it. 

Note it is possible for the rebuttal to entirely refute an argument. If the rebuttal had been the bookstore profits fund scholarships and other academic programs, which in turn help students, the claim would have to change along with it, either being dropped entirely, or the argument would need to suggest eliminating or funding those programs another way to benefit more students a little, rather than a few students a lot.

Ultimately, everything pivots around the claim: it is the focal point of the argument and is to be defended or refuted. While Toulmin is not an organizational method for writing an essay, it provides a strong basis for analyzing, understanding, and developing arguments by giving every bit of information, whether hard evidence, logical inferences, or potential rebuttals, a specific place.

Introduction...or exposition?

I think some writers feel a need to introduce their subject matter when introducing their essay, to give exposition, which is basically providing background information. This issue shows itself in two major forms: in the introduction, and as the body of an essay.

Essays with expository introductions are when an author, rather than using their Six Journalistic Question criteria to guide them, insists on giving a broad background on the topic, referencing important figures, events, and developments, few, if any, of which will be explored later in the essay. A sentence here or there is bad enough, but the entire introduction being commandeered for the sake of exposition makes it an introduction to the subject and not an introduction to the essay. I think this issue stems from a misunderstanding about what an introduction is for. Introductions don't introduce the whole subject matter to the reader, just the specific topics the essay is focusing on.

You resolve this by taking audience into consideration. First, does your audience need the exposition? An expert in the field wouldn't. A teacher might ask for some exposition, though. If there has not been a request (or requirement) for exposition and if you can reasonably assume your audience will be familiar with the topic, then no exposition. If the situation does call for exposition, keep it out of the introduction. This can create a false sense of the essay being about the broad history of the subject itself.

Expository essays are worse. This is when the exposition is the body of an essay. Note that I didn't say in the body of the essay, I said is the body of the essay. I have read essays that have an interesting and engaging introduction and thesis, only to be met with stifling exposition that ends in time for the conclusion, usually addressing topics new to the essay. Paragraph after paragraph, page after page of it. I'm reading a different essay than I was led to believe I'd be reading. Than the introduction promised me I'd be reading.

I can't be as generous with this one when guessing at a cause. These essays always seem to me like the author has something to say, but isn't even trying to give it in any detail. It's as if the construction of the thesis and its introduction ought to be enough, so the rest of the essay is just fluff: something needs to go there, so how about background information?

These essays almost exclusively outline the chronological events behind the subject itself and suggest that rather than doing analytical work, the author has simply regurgitated details about dates and events. The major culprits behind this are essays about historical events or breakthroughs, anything from pirates to computers, where, rather than offering new insights or interpretations on a historical situation, the author simply traces the events leading up to the situation they should be analyzing. The introductions and conclusions of such essays usually suggest an insight or interpretation, but the essay isn't interested in developing any. Sometimes, the conclusions address topics quite alien to what was in the introduction.

In both these situations, whether an expository introduction or essay, the result is an essay with mismatched introductions, conclusions, and bodies. A hodgepodge of related but unnecessary information where critical thinking should be.

However, there will be times when you need exposition. If so, you should keep it down to a paragraph or two. If the situation calls for exposition, wait until the introduction is done (so never the first paragraph), and then take some time to give only the absolutely essential details. If you discover your first paragraph is more exposition than introduction, then bump it from Slot 1 to Slot 2 and write a new introduction. If the body of the essay is the problem, take those pages of exposition and get them down to a paragraph or two so you free up the rest of the essay for more important information: presenting and defending your own thesis. I would say even if your audience is an expert on your subject and even if exposition wasn't required, a little can help show your expertise and familiarity with the subject. But no matter what, keep it brief and keep it relevant to the essay topic.

There is certainly merit in being able to summarize and paraphrase; it demonstrates familiarity with the research and the topic. However, the ability to develop one's own ideas and conclusions from that information and present and defend your ideas coherently, is of a much greater value.